Notary Stamp & Seal Requirements
Every notary needs an official seal to authenticate their notarial acts. The type of seal and required information vary by state. Some states accept both embossers and stamps; others require one specific type.
Seal Requirements by State
California
Embosser or rubber stamp
Name, "Notary Public," county, commission number, expiration date, State Seal
Florida
Ink stamp required
Name, "Notary Public - State of Florida," commission number, expiration date
Illinois
Rubber stamp only (no embossers)
Name, "Official Seal," county of residence, commission expiration date
New York
Not required (optional)
If used: name, "Notary Public State of New York," county, expiration date
Texas
Embosser or rubber stamp
Name, "Notary Public, State of Texas," commission expiration date
Embosser vs. Rubber Stamp
Embosser
- Creates a raised, inkless impression
- More tamper-resistant
- Does not photocopy or scan well
- Accepted in California, Florida, New York, and Texas
- Not accepted in Illinois
- Cost: $20-$40
Rubber Stamp
- Creates an ink impression on the document
- Easily reproduced on copies and scans
- Self-inking models available for convenience
- Accepted in all five states
- Required in Illinois
- Cost: $15-$30
Frequently Asked Questions
What is the difference between a notary stamp and embosser?
A stamp uses ink to create a visible impression on the document. An embosser creates a raised, inkless impression by pressing the paper. Stamps are easier to photocopy and scan. Some states (like Illinois) require stamps because embosser impressions do not reproduce well on copies.
What information must be on a notary seal?
Requirements vary by state but typically include: the notary's name, "Notary Public," the state name, county of commission, commission number (some states), and commission expiration date. Some states also require the state seal.
Where can I order a notary seal?
Notary seals can be ordered from notary supply companies, office supply stores, and online retailers. Common providers include Notary Rotary, National Notary Association, and Amazon. Prices range from $15-$40.
Can I use my old seal if I renew my commission?
No. When you renew your commission, you receive a new expiration date. Your seal must show the current expiration date, so you need to order a new seal with each renewal.
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